English Letter Essay Format

Sample Letters

Summary:

This resource covers the parts of the basic business letter and provides three sample business letters.

Contributors:Elizabeth Angeli and Allen Brizee
Last Edited: 2010-08-08 03:53:30

If you are using letterhead, do not include the sender's address at the top of the letter; instead, begin with the date.

Block Format

123 Winner's Road
New Employee Town, PA 12345

March 16, 2001

Ernie English
1234 Writing Lab Lane
Write City, IN 12345

Dear Mr. English:

The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph.

Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning.

Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader's time.

Sincerely,


Lucy Letter

Modified Block Format

(Tab to center, begin typing) 123 Winner's Road
                         New Employee Town, PA 12345

                                                      March 16, 2001

Ernie English
1234 Writing Lab Lane
Write City, IN 12345

Dear Mr. English:

The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph.

Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning.

Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader's time.

(Tab to center, begin typing) Sincerely,


(Tab to center, begin typing) Lucy Letter

Semi-Block Format

123 Winner's Road
New Employee Town, PA 12345

March 16, 2001

Ernie English
1234 Writing Lab Lane
Write City, IN 12345

Dear Mr. English:

(Indent) The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph.

(Indent) Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning.

(Indent) Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader's time.

Sincerely,

Lucy Letter

Check out this example formal letter

Now that you know how to write one, we thought you could benefit from an example. Please use this as a template to help you write the perfect business or formal letter. And remember to send your correspondence for proofreading to ensure your document is clear and concise.


123 Elm Ave.
Treesville, ON M1N 2P3
November 7, 2016

 

Mr. M. Leaf
Chief of Syrup Production
Old Sticky Pancake Company
456 Maple Lane
Forest, ON 7W8 9Y0

Dear Mr. Leaf:

Let me begin by thanking you for your past contributions to our Little League baseball team. Your sponsorship aided in the purchase of ten full uniforms and several pieces of baseball equipment for last year's season.

Next month, our company is planning an employee appreciation pancake breakfast honoring retired employees for their past years of service and present employees for their loyalty and dedication in spite of the current difficult economic conditions.

We would like to place an order with your company for 25 pounds of pancake mix and five gallons of maple syrup. We hope you will be able to provide these products in the bulk quantities we require.

As you are a committed corporate sponsor and long-time associate, we hope that you will be able to join us for breakfast on December 12, 2016.

Respectfully yours,

 

Derek Jeter


Learn how to write other kinds of letters! Check out How to Write a Letter, available in Kindle and paperback on Amazon right now. You can also send us your letter for proofreading.

Image source: andrewlloydgordon/Pixabay.com

Related Articles

How to Write a Formal Letter

In today’s Internet- and email-driven society, the need to write a formal letter arises less often than in the past. However, it is still occasionally necessary to present a formal letter to obtain information, to apply for an academic program or a job, to complain about a product or service, or simply to express your opinion in an effective and coherent manner.

How to Write a Letter of Complaint

Life is full of disappointments, but sometimes these disappointments are so great that they warrant further scrutiny. Rather than act like a spoiled child, ranting and raving, wouldn’t it be nice to be able to write a beautifully constructed letter of complaint?

How to Write a Letter of Recommendation

Writing a recommendation letter may seem like a daunting task. Here are some guidelines that can help you get the style, tone, content, and presentation of your letter just right. The end result will be an effective and professional recommendation.

The Post-Interview Follow-Up

A post-interview follow-up letter will show your potential employer that you are grateful for the interview opportunity, as well as committed to the position. A follow-up letter will also give you one last opportunity to make an impression.

 Back to Advice and Articles

0 thoughts on “English Letter Essay Format”

    -->

Leave a Comment

Your email address will not be published. Required fields are marked *